Wherever I am, the world comes after me.
It offers me its busyness. It does not believe that I do not want it.
Now I understand why the old poets of China went so far
and high into the mountains, then crept into the pale mist.
"The Old Poets of China" by Mary Oliver

Job Opportunity: Administrative Assistant II @ UP Asian Center

The Asian Center, University of the Philippines Diliman is looking for one (1) Administrative Assistant II. The deadline for applications is on 24 February 2025. This is open to the public. Requirements must be submitted to the UP Diliman - HRDO.

OVERVIEW AND WORK HOURS

•   The Administrative Assistant II shall assist the Office of the Dean and other related tasks.
•   Work schedule is Mondays to Fridays, 8:00 am to 5:00 pm.

MINIMUM QUALIFICATIONS

EDUCATION:     Completion of two years studies in college or High School graduate with relevant vocational trade/course
EXPERIENCE:    With one year of relevant experience
TRAINING:           Four (4) hours of relevant training
ELIGIBILITY:        Relevant MC 11 s. 1996/Career Service (Sub-Professional)/First Level Eligibility
SKILLS AND COMPETENCIES   
•   Proficiency in using computers specifically in sending and receiving email messages, attaching files, using a word processor and other related applications, understanding file management, posting messages, and navigating the Internet.
•   Must exhibit Core Competencies (Intermediate) Exemplifying Integrity and Professionalism; Delivering Service Excellence; Demonstrating Personal Effectiveness; Teamwork and Collaboration

DUTIES AND RESPONSIBILITIES

•   Assist in the development of and cascading of new and existing administrative and University policies and procedures within the unit
•   Review and submit relevant documents related to curriculum development
•   Manage information dissemination within the unit
•   Coordinate and prepare communication with other units within the university, UP System, government or private agencies, and other national or international organizations
•   Manage the Unit’s Document Routing System
•   Manage incoming and outgoing communications
•   Manage, archive, digitize records and communication of the Office of the Dean
•   Manage calendar and assist in arranging meetings, orientations, seminars, workshops, and training
•   Prepare/draft minutes of meetings, reports, and institutional reports (annual, etc)
•   Process special requests, appeals, memoranda, correspondence, endorsements, recommendations, etc.
•   Manage and facilitate partnerships with other institutions and prepare relevant documentations
•   Facilitate the preparation, monitoring, and coordination of meetings, special projects, events and other activities of the Office of Dean
•   Prepare supporting documents e.g. Line-Item Budgets) for project proposals for unit events and activities
•   Perform other tasks as may be assigned by the Dean.

APPLICATION REQUIREMENTS AND PROCEDURES

•   Send all application requirements and/or inquiries to This email address is being protected from spambots. You need JavaScript enabled to view it..
•   The deadline for application is on 24 February 2025.

Forms and Letter

1.   RSS Form
2.   Application Letter
3.   Personal Data Sheet
4.   Work Experience Sheet
5.   Authority to Verify Information

Credentials

1.   School Credentials
2.   Employment Certificate/s
3.   Training Certificate/s
4.   Eligibility Certificate that is appropriate for positions requiring eligibility
5.   Latest Performance Rating (July-December 2024)

Additional notes on document submission:

•   The school credentials will depend on the educational requirement based on the minimum qualifications of the particular job item you are applying for.
•   For job items with non-required work experience, training, and eligibility, it is encouraged to also attach your supporting documents, if there are any.
•   For applicants working in government, the latest Performance Rating (July-December 2024) is required, while those working in the private sector need to provide their latest performance rating. You are requested to submit your former/current employer/agency/company’s rubric on scoring performance.
•   Applications with an incomplete set of documents shall not be processed. 
For more information about the application process, visit the HRDO website.
For inquiries, please contact us at  This email address is being protected from spambots. You need JavaScript enabled to view it. or call 891-8500 loc. 3586.
The Asian Center, University of the Philippines Diliman offers M.A. degrees in Asian Studies with four fields of specialization: Northeast Asia, Southeast Asia, South Asia, and West Asia. The UP Asian Center also has an M.A. program in Philippine Studies that allows students to major in Philippine society and culture, Philippine foreign relations, or Philippine development studies. It also offers a Ph.D. program in Philippine Studies in conjunction with the College of Arts and Letters and the College of Social Sciences and Philosophy. For an overview of these graduate programs, click here. As an area studies institution, the Asian Center also publishes Asian Studies: Journal of Critical Perspectives on Asia, the latest issue of which can be downloaded at the journal's website. For other news and upcoming events at the Asian Center, click here.