-
Capacity and Dimensions
The GT-Toyota Asian Center auditorium can now accommodate up to 350 guests. It has a pantry, stage, small dressing rooms each for male and female, and bathrooms.
Floor area, excluding the stage and others, is 23 meters x 15 meters. View Floor Plan.
Need More Space?
You can also rent any of our exhibition halls as, say, holding areas. Separate rates apply.
Rates
First Three Hours
PhP 27,500
Succeeding hours or a fraction thereof
PhP 5,300
Set-up/egress charge
PhP 2,000 per hour (with aircon)
Excluding ingress and egress, a whole day event (8 am to 5 pm) in the auditorium costs PhP 59,300. A half-day (four-hour event) will cost PhP 32,800, excluding ingress and egress.
But please note that an extra hour will be included in your bill if you turn on the airconditioning before the official start of program (say, for guests who arrive early).
-
Floor Plan
Click to enlarge and pop up.
Need More Space?
You can also rent any of our exhibition halls as, say, holding areas. Separate rates apply. Kindly consult "Other Facilities" on the left tab.
-
Equipment
Rental of the auditorium includes only:
- Technical assistance (only for the Asian Center's own speakers/lights/microphones)
- Airconditioning
- Basic house lights (View photo gallery)
- Chairs (400 will fit in a theater set-up)
- Lectern
- Wifi (for organizers' use only); we recommend bringing your own back-up portable wi-fi.
- Two wooden medium-length tables (see photo gallery)
- LCD projector and white screen
- In-house basic sound system
- Four speakers
- Four wireless microphones (excluding batteries)*
- Four microphone stands
- Use of pantry (for storage of belongings, etc).
Parking
The auditorium grounds can accommodate around 60 cars, but parking is available on a first-come, first-served basis for your guests. As a renter, your organization can reserve five (5) parking slots, say, for VIPs.
LCD Screen and Projector
- Size of LCD screen:13 feet by 18 feet
*Batteries
Organizers will have to provide the batteries for the microphones. Please get high-quality batteries (AA) to help ensure sound quality.
Bringing Your Own Equipment?
Any other equipment/material must be brought in by the organizer. Sound system and lights brought in thus — especially LED walls and full-band equipment — must use their own power generator. Either way, please coordinate with the Rental Office.
Before paying the reservation fee, please seek the consent of the Rental office regarding the equipment you'll bring, especially if it concerns major logistical arrangements and/or large, specialized equipment.
-
TERMS AND CONDITIONS/ FAQs
Allowed Use of Auditorium
The auditorium can be rented for corporate events, academic conferences, trade and cultural shows. It cannot be used for weddings, birthdays, debuts, and the like. Please seek the consent of the Rental Office regarding (expected) major logistical arrangements (set-up, equipment you'll bring, etc.) before paying the reservation fee.
Food/Catering Policy
The UP Asian Center does not have in-house catering. Snacks/lunch can be served in the hallway outside the auditorium. View photo gallery on the left.
Allowed Schedules
The auditorium can be rented Tuesdays to Saturdays only. Bookings are not accepted on regular holidays (November 30, December 30, Holy Week, etc.).
Set-Up and Overtime Pay for Staff
You can set up even outside office hours, but please coordinate first with the Rental Office. Please note that organizers shall have to pay overtime to Asian Center staff who stay beyond their eight-hour shift. See rates below.
Other Rules
-
A non-refundable fee of PhP 5,000.00 shall be charged upon reservation. It is deductible from the total amount due. Full payment must be made two (2) weeks before the event.
-
Only one (1) authorized representative of the Organizer shall transact with the UP Asian Center.
-
The facility must be kept clean at all times during and immediately after the activity. After the event, the organizer must clean up trash, remove posters and signs, and clear the stage of any props and other materials used.
-
Foods and drinks are strictly prohibited inside the auditorium. Eating and drinking will only be allowed inside the pantry and in the auditorium lobby.
-
Smoking and consuming alcoholic drinks are not permitted anywhere within the University.
-
Any damage on the facilities e.g., flooring, stage, walls, comfort rooms, and others will be charged to the organizer.
-
Selling of any merchandise and goods are strictly prohibited. Booths will be allowed only upon proper coordination by the organizer to the UP Asian Center
-
All props, tarpaulins, backdrops and other decorative materials must be ready for installation. Hanging of decors using nails and tapes which can cause holes, dents and stains on the walls is strictly prohibited.
-
Organizer will be charged for water and electricity consumption during set-up and rehearsals. Sound system and lights brought in by the organizer must use their own power generator. The UP Asian Center has the right to control the loudness of the sound system brought in by the organizer.
-
Overtime pay for the technician and custodial workers who will render service beyond office hours shall be provided by the organizer. Regular office hours is 8:00 am to 5:00 pm; some of our staff work between 11 am to 7 pm.
-
The UP Asian Center and the University will not be liable for any injury, damage or loss which may result from or at the occasion of the activity of the organizer.
- The UP Asian Center has the right to stop the function should the organizer fail to comply with the above terms and conditions.
-
Reservation/Payment Procedures
1. Mr. Chris Lleno (This email address is being protected from spambots. You need JavaScript enabled to view it. AND This email address is being protected from spambots. You need JavaScript enabled to view it.) of UP Asian Center will send you the Reservation Form once the availability is confirmed. Kindly fill out the form.
• Please don't submit a reservation form if your chosen date (s) has not been confirmed.
• Please do not pay the reservation fee, as well as the full amount, without reading/accepting the terms and conditions, rules and regulations, and FAQs (left tab).
• Please seek the consent of the Rental Office regarding (expected) major logistical arrangements (set-up, equipment you'll bring, etc.) and other concerns before paying.
2. The Reservation Form will be subject for approval.
3. If/when the reservation has been approved, please go to Room 105, Hall of Wisdom, GT-Toyota Asian Cultural Center to:
(a) Get the payment slip
(b) Pay the nonrefundable reservation fee of PhP 5,000 at the UP Diliman Cashier's Office. View Vicinity Map
4. As proof of payment, please give the hard copy of the photocopy of the Official Receipt to Mr. Chris Lleno at Room 105, Hall of Wisdom, UP Asian Center.
5. Ensure that full payment is made two weeks before the event.
-
Have a Look Around: Photo Gallery
Auditorium Exterior
Auditorium From Back
Auditorium From Stage
Auditorium Front
Auditorium Front 2
Auditorium Walkway
Chairs Close Up
Event Lights by Organizer
Keisho Ohno Concert 01
Lobby Auditorium
Pantry Auditorium
Stage Screen and Lectern
Stage and Chairs
Wooden Table 1 of 2
View other photos from an actual event held in the auditorium. Gallery 1 (Facebook) and Gallery 2 (Facebook).
Kindly note that some of the lights/equipment shown in the photos were NOT provided by the UP Asian Center.
-
VIEW VICINITY MAP
Please note that vehicles entering the GT-Toyota Asian Cultural Center grounds can only do so via the gate on Magsaysay Avenue that is near a UP guardhouse and a few meters away from Katipunan Avenue. A small gate for pedestrians on Guerrero St., which lies across the College of Law parking lot and a few meters away from a waiting shed, where the Ikot jeepney, and jeepneys from Philcoa and SM North pass by. View an entire map of the UP Diliman campus.
VIEW STREET VIEW (GOOGLE)
-
Do you serve food and drinks?
No. We only provide the venue and some equipment.
May renters serve snacks and lunch?
Food and drinks are prohibited inside the auditorium. Yes, but you'll have to bring in a caterer. Food may be served and consumed outside the auditorium (hallway, banquet/buffet set-up).
Can we bring our own equipment?
Yes you may. Sound system and lights brought in thus — especially LED walls and full-band equipment — must use their own power generator. Before paying the reservation fee, please seek the consent of the Rental office regarding the equipment you'll bring, especially if it concerns major logistical arrangements and/or large, specialized equipment.
Are batteries provided?
Organizers will have to provide the batteries for the microphones. Please get high-quality batteries (AA) to help ensure sound quality.
Is parking available?
The auditorium grounds can accommodate around 60 cars, but parking is available to clients/students/staff of the Asian Center, and will be on a first-come, first-served basis for your guests. As a renter, your organization can reserve five (5) parking slots, say, for VIPs.
Are alcoholic drinks allowed?
No.
Do you have a holding area?
Rental of the auditorium comes with the free use of the pantry. If you need more space, you may also rent one of our exhibition halls (separate additional rates apply).
When can we do an ocular?
Feel free to view our photo gallery (left tab). Please contact 981 8500 local 3580 to schedule an ocular during weekdays. For weekends, kindly coordinate with the Rental Office.
Can we set up outside office hours?
Yes, but please coordinate with the Rental Office before doing so.
-
Inquiries
Please check the "FAQs" and "Terms and Conditions" tabs. Kindly email This email address is being protected from spambots. You need JavaScript enabled to view it. (cc: This email address is being protected from spambots. You need JavaScript enabled to view it.).
-
OTHER FACILITIES FOR RENT
-
Seminar Room
The Seminar Room is ideal for small workshops, meetings, and forums. It can accommodate 30 to 40 chairs, all of which will fill most of the space. In a roundtable set-up, the room can host between 20 to 30 individuals, behind whom can sit observers and other participants.
-
GT-Toyota Asian Center Auditorium
The UP Asian Center leases out its auditorium for large conferences, seminars, and academic and corporate events. The venue cannot be rented out for parties, weddings, debuts, and the like.
-
Capacity and Dimensions
The GT-Toyota Asian Center auditorium can now accommodate up to 350 guests. It has a pantry, stage, small dressing rooms each for male and female, and bathrooms.
Floor area, excluding the stage and others, is 23 meters x 15 meters. View Floor Plan.
Need More Space?
You can also rent any of our exhibition halls as, say, holding areas. Separate rates apply.
Rates
First Three Hours PhP 27,500 Succeeding hours or a fraction thereof PhP 5,300 Set-up/egress charge PhP 2,000 per hour (with aircon) Excluding ingress and egress, a whole day event (8 am to 5 pm) in the auditorium costs PhP 59,300. A half-day (four-hour event) will cost PhP 32,800, excluding ingress and egress.
But please note that an extra hour will be included in your bill if you turn on the airconditioning before the official start of program (say, for guests who arrive early).
-
Floor Plan
Click to enlarge and pop up.
Need More Space?
You can also rent any of our exhibition halls as, say, holding areas. Separate rates apply. Kindly consult "Other Facilities" on the left tab.
-
Equipment
Rental of the auditorium includes only:
- Technical assistance (only for the Asian Center's own speakers/lights/microphones)
- Airconditioning
- Basic house lights (View photo gallery)
- Chairs (400 will fit in a theater set-up)
- Lectern
- Wifi (for organizers' use only); we recommend bringing your own back-up portable wi-fi.
- Two wooden medium-length tables (see photo gallery)
- LCD projector and white screen
- In-house basic sound system
- Four speakers
- Four wireless microphones (excluding batteries)*
- Four microphone stands
- Use of pantry (for storage of belongings, etc).
Parking
The auditorium grounds can accommodate around 60 cars, but parking is available on a first-come, first-served basis for your guests. As a renter, your organization can reserve five (5) parking slots, say, for VIPs.
LCD Screen and Projector
- Size of LCD screen:13 feet by 18 feet
*Batteries
Organizers will have to provide the batteries for the microphones. Please get high-quality batteries (AA) to help ensure sound quality.
Bringing Your Own Equipment?
Any other equipment/material must be brought in by the organizer. Sound system and lights brought in thus — especially LED walls and full-band equipment — must use their own power generator. Either way, please coordinate with the Rental Office.
Before paying the reservation fee, please seek the consent of the Rental office regarding the equipment you'll bring, especially if it concerns major logistical arrangements and/or large, specialized equipment.
-
TERMS AND CONDITIONS/ FAQs
Allowed Use of Auditorium
The auditorium can be rented for corporate events, academic conferences, trade and cultural shows. It cannot be used for weddings, birthdays, debuts, and the like. Please seek the consent of the Rental Office regarding (expected) major logistical arrangements (set-up, equipment you'll bring, etc.) before paying the reservation fee.
Food/Catering Policy
The UP Asian Center does not have in-house catering. Snacks/lunch can be served in the hallway outside the auditorium. View photo gallery on the left.
Allowed Schedules
The auditorium can be rented Tuesdays to Saturdays only. Bookings are not accepted on regular holidays (November 30, December 30, Holy Week, etc.).
Set-Up and Overtime Pay for Staff
You can set up even outside office hours, but please coordinate first with the Rental Office. Please note that organizers shall have to pay overtime to Asian Center staff who stay beyond their eight-hour shift. See rates below.
Other Rules
-
A non-refundable fee of PhP 5,000.00 shall be charged upon reservation. It is deductible from the total amount due. Full payment must be made two (2) weeks before the event.
-
Only one (1) authorized representative of the Organizer shall transact with the UP Asian Center.
-
The facility must be kept clean at all times during and immediately after the activity. After the event, the organizer must clean up trash, remove posters and signs, and clear the stage of any props and other materials used.
-
Foods and drinks are strictly prohibited inside the auditorium. Eating and drinking will only be allowed inside the pantry and in the auditorium lobby.
-
Smoking and consuming alcoholic drinks are not permitted anywhere within the University.
-
Any damage on the facilities e.g., flooring, stage, walls, comfort rooms, and others will be charged to the organizer.
-
Selling of any merchandise and goods are strictly prohibited. Booths will be allowed only upon proper coordination by the organizer to the UP Asian Center
-
All props, tarpaulins, backdrops and other decorative materials must be ready for installation. Hanging of decors using nails and tapes which can cause holes, dents and stains on the walls is strictly prohibited.
-
Organizer will be charged for water and electricity consumption during set-up and rehearsals. Sound system and lights brought in by the organizer must use their own power generator. The UP Asian Center has the right to control the loudness of the sound system brought in by the organizer.
-
Overtime pay for the technician and custodial workers who will render service beyond office hours shall be provided by the organizer. Regular office hours is 8:00 am to 5:00 pm; some of our staff work between 11 am to 7 pm.
-
The UP Asian Center and the University will not be liable for any injury, damage or loss which may result from or at the occasion of the activity of the organizer.
- The UP Asian Center has the right to stop the function should the organizer fail to comply with the above terms and conditions.
-
-
Reservation/Payment Procedures
1. Mr. Chris Lleno (This email address is being protected from spambots. You need JavaScript enabled to view it. AND This email address is being protected from spambots. You need JavaScript enabled to view it.) of UP Asian Center will send you the Reservation Form once the availability is confirmed. Kindly fill out the form.
• Please don't submit a reservation form if your chosen date (s) has not been confirmed.
• Please do not pay the reservation fee, as well as the full amount, without reading/accepting the terms and conditions, rules and regulations, and FAQs (left tab).
• Please seek the consent of the Rental Office regarding (expected) major logistical arrangements (set-up, equipment you'll bring, etc.) and other concerns before paying.
2. The Reservation Form will be subject for approval.
3. If/when the reservation has been approved, please go to Room 105, Hall of Wisdom, GT-Toyota Asian Cultural Center to:
(a) Get the payment slip
(b) Pay the nonrefundable reservation fee of PhP 5,000 at the UP Diliman Cashier's Office. View Vicinity Map
4. As proof of payment, please give the hard copy of the photocopy of the Official Receipt to Mr. Chris Lleno at Room 105, Hall of Wisdom, UP Asian Center.
5. Ensure that full payment is made two weeks before the event.
-
Have a Look Around: Photo Gallery
Auditorium Exterior
Auditorium From Back
Auditorium From Stage
Auditorium Front
Auditorium Front 2
Auditorium Walkway
Chairs Close Up
Event Lights by Organizer
Keisho Ohno Concert 01
Lobby Auditorium
Pantry Auditorium
Stage Screen and Lectern
Stage and Chairs
Wooden Table 1 of 2
View other photos from an actual event held in the auditorium. Gallery 1 (Facebook) and Gallery 2 (Facebook).
Kindly note that some of the lights/equipment shown in the photos were NOT provided by the UP Asian Center.
-
VIEW VICINITY MAP
Please note that vehicles entering the GT-Toyota Asian Cultural Center grounds can only do so via the gate on Magsaysay Avenue that is near a UP guardhouse and a few meters away from Katipunan Avenue. A small gate for pedestrians on Guerrero St., which lies across the College of Law parking lot and a few meters away from a waiting shed, where the Ikot jeepney, and jeepneys from Philcoa and SM North pass by. View an entire map of the UP Diliman campus.
VIEW STREET VIEW (GOOGLE)
-
Do you serve food and drinks?
No. We only provide the venue and some equipment.
May renters serve snacks and lunch?
Food and drinks are prohibited inside the auditorium. Yes, but you'll have to bring in a caterer. Food may be served and consumed outside the auditorium (hallway, banquet/buffet set-up).
Can we bring our own equipment?
Yes you may. Sound system and lights brought in thus — especially LED walls and full-band equipment — must use their own power generator. Before paying the reservation fee, please seek the consent of the Rental office regarding the equipment you'll bring, especially if it concerns major logistical arrangements and/or large, specialized equipment.
Are batteries provided?
Organizers will have to provide the batteries for the microphones. Please get high-quality batteries (AA) to help ensure sound quality.
Is parking available?
The auditorium grounds can accommodate around 60 cars, but parking is available to clients/students/staff of the Asian Center, and will be on a first-come, first-served basis for your guests. As a renter, your organization can reserve five (5) parking slots, say, for VIPs.
Are alcoholic drinks allowed?
No.
Do you have a holding area?
Rental of the auditorium comes with the free use of the pantry. If you need more space, you may also rent one of our exhibition halls (separate additional rates apply).
When can we do an ocular?
Feel free to view our photo gallery (left tab). Please contact 981 8500 local 3580 to schedule an ocular during weekdays. For weekends, kindly coordinate with the Rental Office.
Can we set up outside office hours?
Yes, but please coordinate with the Rental Office before doing so.
-
Inquiries
Please check the "FAQs" and "Terms and Conditions" tabs. Kindly email This email address is being protected from spambots. You need JavaScript enabled to view it. (cc: This email address is being protected from spambots. You need JavaScript enabled to view it.).
-
OTHER FACILITIES FOR RENT
-
Seminar Room
The Seminar Room is ideal for small workshops, meetings, and forums. It can accommodate 30 to 40 chairs, all of which will fill most of the space. In a roundtable set-up, the room can host between 20 to 30 individuals, behind whom can sit observers and other participants.
-
GT-Toyota Asian Center Auditorium
The UP Asian Center leases out its auditorium for large conferences, seminars, and academic and corporate events. The venue cannot be rented out for parties, weddings, debuts, and the like.
-
